Knowing where your organization’s key information is located is critical so that if an emergency succession should occur, your organization will be able to quickly work in the most efficient and effective ways.
The Organizational Information Inventory is divided into sections that will let the Board of Directors, the Executive Director, and other members of the senior executive staff know how to quickly:
- ACCESS DOCUMENTS that are fundamental to the management and operation of a nonprofit organization
- CONTACT VENDORS who provide services and counsel to the organization including auditors, legal counsel, payroll services, insurance companies, and facilities maintenance
- REVIEW CONTRACTS which present legal obligations of the organization to provide service or operate in a specific fashion
- CONTACT MAJOR DONORS who represent significant sources of charitable contributions
Our experience in interim executive management has proven that vital information needs to be gathered and accessible in the following key areas of operations for review at all times:
- FINANCES & PAYROLL
- BANKING
- INSURANCE
- LEGAL
- HUMAN RESOURCES
- FACILITIES
- SERVICE CONTRACTS
- FUNDRAISING
The Inventory should be completed and reviewed annually to make sure that in unplanned or planned transitions, organizational leadership has direct access to vital information necessary for making strategic leadership decisions. A copy of the Agency Information Inventory should be attached to the organization’s annual Succession Planning Policy.